Welcome to YMCA Summer Licensed Kinder Program FAQ
Browse our frequently asked questions below and contact us for further details.
Our Summer Licensed Kinder Program is an exciting opportunity for your child to play games, explore the outdoors, learn new skills, and meet new friends. We look forward to creating fun filled memories together with your child.
Drop-off and Pick-up
Our Licensed Summer Kinder Program operates from 8:00am till 5:00pm.
It is important to ensure that your child is picked up no later than 5:00pm. Our late fee is levied at the rate of $15.00 for every 15-minute increment, starting at one minute past the program time.
For example:
- 5:01pm – 5:15pm $15.00
- 5:16pm – 5:30pm $30.00
Please note we do not issue receipts for late payments. Should you be late, every effort will be made to reach you and your emergency contact person(s). If we have not been able to contact someone to pick up your child by 6:00 pm, a call will be placed to Halton Children’s Aid Society for a consultation. Families who are late more than two times will be asked to find alternate child care for their child.
Information on how to access the centre will be provided to each family individually in a Pre-Licensing Summer Program email.
Only individuals 16+ listed as authorized pick-up during the registration process will be permitted to sign participants out. Authorized pick-ups, including parents/caregivers, must show valid, government issued photo.
The children’s safety is of the utmost importance to Therefore, ONLY individuals whose names are listed on the registration form are able to pick up your child from our program. Program Educators will ask for photo identification to confirm the person picking up is on our registration form.
Written permission must be provided for any individual not listed on the registration form to pick up your child.
Any parent/guardian or identified emergency contact picking up your child must be 16+. Photo identification is required at the time of pick-up from our Licensed Summer Program and each time a new person picks up your
Health & Wellbeing
When children show signs of illness, please keep them at home, this reduces the spread of illness at A child may be sent home if coughing, sneezing, has a temperature, or any other contagious illness or infection.
If a child develops symptoms during the day, we request that they be picked up and taken Children showing signs of illness must be picked up within one hour. Please ensure your emergency contact can be on site for pick up within that time frame.
Have any of the following new or worsening symptoms or signs (symptoms should not be chronic or related to other known cause or conditions)?
- Fever or chills; difficulty breathing or shortness of breath; cough, sore throat, trouble swallowing; runny nose/stuffy nose or nasal congestion; decrease or loss of smell or taste; nausea, vomiting, diarrhea, abdominal pain; and/or not feeling well, extreme tiredness, sore muscles.
- Have been told by a doctor, health care provider, or public health unit that they should currently be isolating (staying home).
Medication
If your child requires medication while attending our program, please let us know. Our ‘Medication Administration’ form will be sent to you in your pre-licensed summer program email. This form must be completed in full.
- Prescription Medication – Upon arrival to our Licensed Summer Kinder Program, please give prescription medication, along with the completed medication form to the On-Site Supervisor. The On-Site Supervisor will ensure the medication is kept in a locked Medication will only be removed from this box at times when it is to be administered and returned to parents. All medication must be labelled with your child’s name, dosage, and duration in the original package.
- Epi-Pens and Inhalers – Upon arrival to our Licensed Summer Kinder Program, please give Epi-Pens and or Inhalers, along with completed medication forms to the On-Site The On-Site Supervisor will ensure all documents are completed in full and that all staff are informed and trained on how to support your child. Any child who requires an Epi-Pen and/or Inhaler in our program must bring it in a separate fanny pack/case, as they will be worn by your child at all times while they are in our care.
In our Licensed Summer Program will be operating at Program Educator to child ratio of 1:13.
If your child will be absent from our program, it is very important that we are notified, please email to inform us of your child’s absence.
- River Oak email: [email protected]
- St. Andrew email: [email protected]
Program Information
In accordance with the Safe Arrival and Dismissal Policy, staff will be required to contact parents by 9:30am if we have not received notification of your child’s absence. It is important to please contact the centre to report all absences.
Our Summer Licensed Kinder Program days are busy! To ensure your child is prepared, please make sure the following items are labeled and packed:
- Closed-toed shoes (preferably running shoes)
- NUT FREE, litter less lunch and snacks (an insulated lunch bag is best)
- Water (in a reusable container)
- Sunscreen
- Hat
- Swimsuit, towel, and water shoes
- Backpack to carry everything in
- Weather appropriate shoes and clothing
Lunches are not provided at our Licensed Summer Kinder Program locations. Children are required to bring Peanut and Nut Free lunches each day.
We will provide nutritious morning and afternoon snacks for the children.
The children will participate in water activities like sprinklers, water painting and may visit community splash pads.
All children have water and sunscreen breaks regularly scheduled throughout the day. Our educators are trained to closely monitor the weather, and to increase the frequency of water and sunscreen breaks based on the weather and the children’s individual needs. During very hot days, some of our regular programming may be substituted for additional water games and passive activities.
We have many different forms of communication tools to ensure parents can be part of the Licensed Summer Kinder Program experience!
- Email – The week before the Licensed Summer Kinder Program, all parents will receive an email outlining important information about the upcoming
- Phone Calls – The week before our Licensed Summer Kinder Program, all families will receive a phone call from their child’s Program Educator to introduce themselves and answer any questions you may Please note that in the event of inclement weather, activities may be changed.
The YMCA offers a positive, supportive summer experience for our children who require additional support (limited space available). For additional information or to secure your space today please contact Rosie Lydon, Inclusion Supervisor at [email protected]
To avoid lost items, clearly label your child’s belongings, and avoid sending any unnecessary items. Lost items will be kept on-site for child or parent pick-up throughout the week. The YMCA of Oakville will not be responsible for any lost items.
Please note: At the end of summer, all unclaimed items will be given to a local charity.
Payment Methods
Credit card (Visa or Mastercard) required at the time of registration.
| Week | Session Date | Bank Withdrawal | Credit Withdrawal | Cancellation Date |
|---|---|---|---|---|
| 1* | July 2-4, 2025 | June 1, 2025 | June 8, 2025 | June 13, 2025 |
| 2 | July 7-11, 2025 | June 15, 2025 | June 22, 2025 | June 20, 2025 |
| 3 | July 14-18, 2025 | June 15, 2025 | June 22, 2025 | June 27, 2025 |
| 4 | July 21-25, 2025 | July 1, 2025 | July 8, 2025 | July 4, 2025 |
| 5 | July 28-August 1, 2025 | July 1, 2025 | July 8, 2025 | July 11, 2025 |
| 6* | August 5-8, 2025 | July 15, 2025 | July 22, 2025 | July 18, 2025 |
| 7 | August 11-15, 2025 | July 15, 2025 | July 22, 2025 | July 25, 2025 |
*Closed on July 1st and August 4th, 2025, for Statutory Holidays
Please note:
- A $20.00 service charge will be applied to all NSF pre-authorized debits and declined credit cards.
- Failure to make full payment of the program fee one week prior to the start of the program will automatically result in Please refer to the payment schedule above.
- Full refunds will be issued if the Licensed Summer Kinder Program is not able to operate as a result of Government or Public Health directives.
- All refund requests must be in writing to [email protected]
- For requests made at least 15 days prior to the Licensed Summer Kinder Program date, refunds will be issued less $25 per session.
- Requests made within 14 days of the first day of Licensed Summer Kinder Program fees are non-refundable.
- Exceptions may be considered for confirmed medical reasons with proper documentation (doctor’s note required).
- No refunds are issued if a child is sent home as a result of illness or disruptive behaviour.